Viewing your Study Plan

Not sure?

Hover on italic words for definitions, or click for more information.

The online Study Plan displays your course structure. It shows the subjects in which you are enrolled, your status in past subjects, advanced standing (credit), and helps you to plan your future enrolment.

Access your online Study Plan through my.unimelb on the Student admin tab, in the My enrolment section.

Your Study Plan status will show if your application to withdraw from a course or for Leave of Absence has been successful.

You can check subject census dates, how many course credits you still have to fulfill complete your course, and other details.


How do I view my Study Plan?

  1. Log in to my.unimelb.
  2. In the Student Admin section on the right hand side, click the My study plan button.
  3. If you're enrolled in more than one course, choose the relevant course and click Continue.
  4. The Study Plan for that course will now be displayed. 

Alternatively:

  1. Log in to my.unimelb.
  2. In the top menu, click on Student Admin.
  3. In the My Enrolment section, click Go to my enrolment.
  4. Under Managing my current enrolment, click View my study plan / enrol in subjects.
  5. If you're enrolled in more than one course, choose the relevant course and click Continue.
  6. Your Study Plan for that course will now be displayed.

Annotated screenshots

Access your Study Plan from the main my.unimelb page

You can quickly access your Study Plan from the main Student Portal page

Example of a Study Plan

Example of a study plan

When do I check my Study Plan?

  • Start all processes to manage your enrolment online with the View Study Plan page.
  • You can view your Study Plan at any time, after you are admitted into the course.
  • Check if applications for leave of absence or course withdrawal have been accepted on the Study Plan.
  • If you are currently on Leave of Absence and are unable to make changes to your enrolment online, contact your Student Centre or Graduate School.

Exceptions


Find more information on ask.unimelb


Academic penalities

Academic penalties are incurred if a student does not withdraw from the subject, take leave of absence, or withdraw from a course before the final deadline for withdrawal from a course without academic penalty. The penalty is usually a fail grade recorded on the academic transcript.

Additional completion criteria

In some courses, additional completion criteria must be satisfied in order to complete a course. For information on additional completion criteria, consult the course entry in the University Handbook.

Additional information

In the online Study Plan, additional information can be included to support your application for leave of absence and withdrawal from a course. This may include personal notes outlining relevant details.

Advanced Standing (Credit)

A student may apply to have previous study in another course or institution count towards the credit points required for the award of a degree. Advanced standing may also be relevant for Study Abroad and Exchange students.

At the University of Melbourne, advanced standing is equivalent to credit transfer or recognition of prior learning.

To apply for Advanced Standing, speak to a Student Adviser in your Student Centre or Graduate School as part of the enrolment process.

For more information, see the University policy on Advanced Standing.

Advanced Standing subject status

'Advanced Standing' is displayed directly below the name of the subject or level when you have applied for, and been granted, Advanced Standing (Credit) for a subject.

A status of 'Exempt Advanced Standing' is awarded when the prior learning is also deemed equivalent in content to a University of Melbourne subject, and may be used to exempt you from core subjects or prerequisites.

For advice, speak to a Student Adviser in your Student Centre or Graduate School.

Alternative Examination Arrangements [AEA]

Alternative Examination Arrangements (AEA) are for eligible students who are unable to attend the examinations scheduled conditions, times or locations.

AEA are made for reasons such as: disability, carer status, religious observance, defence reservist commitments, emergency service, volunteer commitments, elite sports or performance. AEAs can be one off or made for each semester.

AEA apply to all timed exams.

Breadth

A breadth subject is designed to allow students to gain an understanding of disciplines outside their major, minor or specialisation. A student enrolled in most bachelor degrees must take breadth subjects (exceptions are students of the VCA or Oral Health).

For information on breadth requirements, consult the Breadth Information page of the University Handbook.

Buckets

Buckets are an informal term used by some staff and students to refer to combinations of Course Components in the online Study Plan.

Census date

The census date is the last day a student can withdraw from a subject, apply for leave of absence or course withdrawal, without financial liability. Withdrawing after the census date will mean a WD grade is recorded on the academic transcript.

Each subject offered at the University has a census date. Consult the 'My enrolment and census dates' link in my.unimelb on the Student Admin tab.

For more information see Fee Due Dates.

'Change' link

In the online Study Plan, after you have selected a structure (via the 'choose' link), you can change structures using the 'change' link. If you have enrolled in subjects under that structure, you must first withdraw from the subjects, then you can change the structure. 

'Choose' link

In the online Study Plan, use the 'choose' link to select course structures to enrol in, such as major, minor, specialisation or elective, from the list of options.

Class

A class is a lecture, tutorial, workshop, lab, practical or seminar. A student registers for classes, after enrolling in subjects, as part of a course.

Class Registration

After you have enrolled in subjects, select the day and time for  classes (such as lectures, tutorials, workshops, labs, practicals and seminars) through Class Registration, in my.unimelb on the Student Admin tab, to add them to your personal Timetable.

You must register for all classes, and should only attend the class you are registered for.

For help with Class Registration, speak to your Student Centre or Graduate School.

Compulsory subjects

Compulsory subjects is a term used in some course entries in the University Handbook. In the online Study Plan, they are core subjects.

Core subjects

Core subjects must be completed to meet course requirements. In the Study Plan, core subjects are indicated by a red 'C' and will usually be pre-selected.

Course

Courses are the full program of study. The completion of a course leads to the conferral of an award. Courses taught at the University of Melbourne are listed in the University Handbook, and can be browsed through Course Search.

Course Award

An award is conferred when a student has met all of the course requirements, such as completing a minimum number of credit points and compulsory subjects. For some courses there are also additional completion criteria.

For information on completion requirements for your course, consult the University Handbook.

For course advice, speak to a Student Adviser in your Student Centre or Graduate School.

Course Plan

Your Student Centre or Graduate School may provide you with a Course Plan, which is a diagram of the subjects you need to complete, to successfully complete your course to help you plan your online enrolment. Speak to a Student Adviser in your Student Centre or Graduate School.

Course components

'Course components' may assist with course planning. To complete a course, you must successfully complete components, as set out in the University Handbook.

For information on subjects and course rules, consult the University Handbook.

Course rules

The course rules and requirements are set out in the University Handbook.

Course Status (also known as Study Plan status)

The current status of your enrolment in the course is shown in the online Study Plan. The status will be:

  • Applied: you have lodged an application for the course, but not yet been sent an offer.
  • Offered: the University of Melbourne has sent you an offer of a place (conditional or unconditional).
  • Accepted: you have formally accepted the offer.
  • Admitted: having accepted the offer, you are now admitted onto the course, and may enrol in subjects. 
  • Withdrawn: you have formally withdrawn from your course, and are no longer admitted or enrolled.
  • Leave of Absence: you have applied for, and been granted, leave from your studies for 1 semester up to 12 months.
  • AWOL: you have taken leave without applying for, and being granted, leave of absence or course withdrawal.
  • Potentially Complete: if you pass the current subjects in which you are enrolled, you will complete at the end of this study period.
  • Conditionally complete: you have additional completion criteria which you need to fulfill before completing.
  • Completed: you have completed your course. If all required subjects have a status of 'passed', you are eligible for the conferral of an award.
You can only enrol, swap and withdraw from subjects, apply for leave of absence and apply for course withdrawal for courses with an Admitted status.
Course structures

In the online Study Plan, 'Course structures' are designed to assist with course planning. Each structure allows you to enrol in subjects of a type: such as compulsory subjects, subjects associated with your majors or minors, electives, or breadth subjects. Each structure has an automatically calculated number of credit points available that you need to complete in this course structure over the duration of your course. Course structures are requirements for credit points, year levels, durations or other elements that must be completed for the conferral of an award.

For information on course rules, consult the University Handbook.

Course Withdrawal

Withdrawing from a course means choosing to permanently leave that course. It means ceasing to be a student of the University of Melbourne, unless you are also admitted to another course at the same time.

Before submitting an application to withdraw from a course you should speak to a Student Adviser in your Student Centre or Graduate School (or your research Supervisor), as this is a permanent action.

For information on how to withdraw from a course, refer to Withdrawing from a Course.

To return to the university at a later date, you will need to apply for admission as a new student.

Credit points

All undergraduate and graduate coursework courses use points to represent workloads. Each subject is worth a certain number of credit points, and a course will require the completion of a total number of credit points.

A standard year of full-time study is equivalent to 100 credit points.

For more information, see the ask.unimelb FAQ on Credit Points. See Study Load for more information on full- and part-time study.

Defence reservist

Student who is a member of the Australian Defence Reserve Service, or Reservists, of Defence Reservists, and has particular obligations and commitments as a result.

Equivalent Full Time Study Load

The EFTSL is a measure of Study Load. A standard full time load in a year is 1 EFTSL (100 credit poitns). Individual subjects have a proportionate EFTSL value, such as 0.125 EFTSL (12.5 credit points).

Electives

An elective subject is the same as an optional subject in the Study Plan. Optional subjects are indicated by a green 'O'.

Elite Athletes and Performers

The Elite Athlete and Performers’ Procedure (MPF1072) allows flexible study assistance for recognized elite athletes whose sporting commitments interfere with their study. Assistance may include:

  • Adjustments to the personal timetable, assessment deadlines, minimum attendance requirements, or cross institutional study to accommodate sporting commitments
  • Alternate Exam Arrangements: Students must complete a Flexible Study Assistance Request Form and an application for Elite Athlete Recognition.
Emergency volunteer

Student who is a member of the Victorian State Emergency Service [SES], Country Fire Authority [CFA] or similar organisation servicing the State of Victoria, and occasionally other states or countries, and has particular obligations and commitments as a result.

Enrolled subject status

In the online Study Plan, a status of 'Enrolled' is shown below the name of the subject when you have successfully enrolled in it. The background is green.

You are now eligible to register for classes. After the census date, you will be financially liable for this subject and it will appear on your academic transcript.

You can only swap an enrolled status subject by withdrawing first.

Enrolment

Enrolment is a process of accepting the declaration and adding your planned subjects in the online Study Plan. You can only enrol after being being offered a place, and accepting the offer. After enrolling, you must pay fees or student contributions amounts, and register for classes. Carefully follow the steps in your enrolment email.

If you are enrolling in a new course, there are extra requirements. Go to the ask.unimelb FAQ on New Enrolments for more information.

If you are a Graduate Researcher, there is a different process. Go to the Melbourne School of Graduate Research site.

You must re-enrol every year, and make sure you are enrolled each semester (or on an approved leave of absence), to maintain your student status.

Enrolment Declaration

The Enrolment Declaration is a contract between the student and the University, covering the conditions of enrolling at the University of Melbourne. A student should read the Enrolment Declaration in full before submitting it.

A student is required to accept the Enrolment Declaration each time:

  • A student enrols in a new course
  • A student re-enrols
  • A Graduate Research student submits a progress report or 'converts' theirs course to another research degree.
Examination Period

Students must be available throughout the entire examination period for assessment. Check the dates of the examination period in the University Academic Calendar

For more information see the Key Dates page.

Failed subject status

In the online Study Plan, a status of 'Failed' is shown below the name of the subject when you have enrolled in a subject, but failed it, or not successfully completed it by not meeting the assessment or hurdle requirements.

Failed subjects will be removed from the online Study Plan, after which you must enrol in new subjects. You will receive an email from your Student Centre or Graduate School with instructions and information.

For course advice, speak to a Student Adviser in your Student Centre or Graduate School.

Fee due dates

Fee due dates are linked to the study period. If a student enrols after the fee due date, the fee must be paid within 7 days after enrolment to avoid a penalty.

For more information, see the ask.unimelb FAQs on Fees and Paying My Fees.

Financial liability

Financial liability means you need to pay tuition fees or student contributions, or defer FEE-HELP or HECS-HELP debt. Fees and contributions are non-refundable after the census date.

You can access your Invoice or Statement of Liability in my.unimelb, on the Student Admin tab, in the Fees section ('View my fees and current invoice' link).

For more information, see the ask.unimelb FAQs on Fees and Paying My Fees

Graduate researcher

A graduate researcher is enrolled in a research degree, such as a PhD or MPhil. Unlike Undergraduates and Graduate Coursework students, they should refer to the Melbourne School of Graduate Research enrolment and administration for graduate researchers webpage or their Graduate School research contacts for information regarding enrolment, re-enrolment, leave of absence and course withdrawal application processes.

Handbook

The Handbook describes all courses and subjects offered by the University. It includes information about course structures and course rules. It also includes the Course Codes, study period, campus location, assessment tasks, contact hours and credit points for each subject.

For information on subjects, subject availability and course rules, consult the University Handbook.

For more information, see the ask.unimelb FAQ Handbook How-To.

Invoice

You will be notified to your university email account when your invoice is available. You can access your invoice in my.unimelb, on the Student Admin tab, in the Fees section ('Access my Student invoice or Commonwealth Assistance Notice' link).

Your invoice shows your tuition fees or student contributions due for payment within the current invoicing period. See your Statement of Liability for all your unpaid tuition fees or student contributions.

For more information, see the ask.unimelb FAQs on Fees and Paying My Fees

Key dates

Key dates refer to the Academic Calendar, Fee Due Dates, Census Dates, and the last dates to add or withdraw subjects. The University Academic Calendar includes university dates, such as semester periods, holidays, exams, and release of results. Fee Due Dates refers to deadlines for payments of fees. Census dates are the last dates for enrolment changes to a subject without financial liability. There is also a last date for changes to enrolment without academic penalty.

For more information see the Key Dates page.

Last Date to Enrol

The last date to enrol in a subject is set by the study period. In Semester 1 and Semester 2, the last date to enrol is the end of week 2 for most subjects.

You must be enrolled in at least some of your subjects for the following year during the re-enrolment period to avoid a financial penalty or cancellation from your course.

Leave of Absence

A leave of absence is a period of not being enrolled for a semester or more. While on leave, you are not a student of the University and will not have access to University facilities and services, unless expressly permitted by the relevant faculty or graduate school. For more information, see the university policy on Leave of Absence.

An Undergraduate or Graduate Coursework student applies for leave in my.unimelb on the Student Admin tab, and it is assessed by their Faculty or Graduate School.

A Graduate Researcher applies via the Melbourne School of Graduate Research.

Leave of Absence is limited to 12 months across the duration of your course. Extra leave may be possible in exceptional circumstances, with supporting documents.  Before applying for extra leave, speak to a Student Adviser at your Student Centre or Graduate School.

Majors

A major is a concentration of subjects that equips you with specialised knowledge in your discipline, recorded on your academic transcript and required for the completion of some courses. For information on course rules, consult the University Handbook.

For advice on subject selection or course planning, speak to a Student Adviser at your Student Centre or Graduate School.

Minors

A minor is a concentration of subjects that equips you with specialised knowledge in a discipline, not recorded on your academic transcript. For information on course rules, consult the University Handbook.

For advice on subject selection or course planning, speak to a Student Adviser at your Student Centre or Graduate School.

New Course Enrolment

You can commence enrolment once you receive an offer letter or email. International students, you will receive an enrolment advice email, that will inform you when you can commence subject enrolment after arrival.

Your offer/enrolment advice will contain your student ID, course details, key dates, and advice to enrol in your course through New Course Enrolment.

For help, contact 13 MELB, or speak to a Student Adviser at your Student Centre or Graduate School.

For more information, see the ask.unimelb FAQ New Enrolments.

Optional subjects

You may be able to choose from a list of optional subjects. In the Study Plan, Optional subjects are indicated by a blue 'O '.

Passed subject status

Passed subject status refers to a subject which you have enrolled in and successfully completed.

In the online Study Plan, a status of 'Passed' is shown below the name of the subject, when you have enrolled in a subject and successfully completed it. The background is blue.

Personal Timetable

Your personal Timetable is a schedule of the classes you have registered for, in the subjects you have enrolled in.

Planned subject status

Planned subject status is shown when you have selected, but not enrolled in a subject.

In the online Study Plan, a status of 'Planned' is shown below the name of the subject when you have selected the subject, but are not yet enrolled. The background is yellow. Planned subjects can then be enrolled in.

You can swap optional subjects with a status of Planned. The Planned status will also be displayed if you have withdrawn from a subject before the census date.

Potential Enrolment List

In the online Study Plan, the 'Potential Enrolment List' is a list of planned subjects for you to check before you continue. Continuing the enrolment process will change the subject status from Planned to Enrolled.

Re-apply for admission

If you have withdrawn from a course, or been cancelled from a course, you will need to apply for admission as a new student. For more information, see the ask.unimelb FAQ Course Withdrawal and Resumption.

Re-enrolment

You must re-enrol every year, and make sure you are enrolled each semester (or on approved Leave of Absence). Re-enrolment maintains your student status into the next academic year.

For more information, see the ask.unimelb FAQ How to Re-Enrol.

Re-enrolment period

The re-enrolment period usually takes place in October - December each year. You will be notified of the dates in advance. You will be sent an email with information and instructions.

Enrol before the re-enrolment deadlines, to avoid a financial penalties or enrolment cancellation.

For help, speak to a Student Adviser at your Student Centre or Graduate School.

Rest breaks for AEA exams

Breaks for a student who requires a rest during their exam. The student is not permitted to write during this time.

Return to study period

In the online Study Plan, specify the semester or study period when you plan to end your Leave of Absence and enrol for study again.

Sanctions

Sanctions are penalties or restrictions applied to a student's record to restrict access to resources, such as the ability to enrol, amend subjects, access results, enrol, or graduate.

For advice, speak to a Student Adviser at your Student Centre or Graduate School.
Specialisation

A specialisation is a specified sequence of subjects that equips you with specialised knowledge in your discipline.

Specialisations vary between courses. For information on course specialisations, consult the University Handbook.

For advice on subject selection or course planning, speak to a Student Adviser at your Student Centre or Graduate School.

Special Consideration

Special consideration is available to students who have had their studies significantly impacted by short-term circumstances beyond their control, such as acute illness. Apply for Special Consideration at your Student Centre or Graduate School.

Special Examination

Form of alternative assessment usually offered to students on the basis of an application for special consideration. Special examinations may be awarded to student regardless of any initial mark they have been awarded in an earlier examination, and can be marked to the full range of 0-100%.

Statement of Liability

Your Statement of Liability shows all unpaid tuition fees or student contributions for enrolled subjects. You can access your Statement of Liability in my.unimelb on the Student Admin Tab in the Fees section (‘View all my unpaid fees and Statement of Liability’ link).

For more information, see the ask.unimelb FAQs on Fees and Paying My Fees.

Student Adviser

Student Advisers in Student Centres and Graduate Schools provide undergraduate and graduate coursework students with information and advice about course planning and other course-related matters. Student advisers also provide support and refer students to support services. Appointments to speak to a Student Adviser can be made via the Student Advising System or by contacting your Student Centre or Graduate School.

Student Centre or Graduate School

Student Centres and Graduate Schools provide student administration support, course advice, and referrals to support services. Each Faculty has a Student Centre for undergraduate students and a Graduate School for graduate students. Student Centres and Graduate Schools are generally the first point of contact for all enrolment enquiries.

Contact your Student Centre or Graduate School in person, or via 13 MELB.

Student Equitable Adjustment Procedure [SEAP]

The Student Equitable Adjustment Procedure (SEAP) supports students experiencing difficulties considered 'ongoing' (longer than 6 months), 'episodic' (likely to cause recurring impact) or 'acute'.

Each student's SEAP is specific to their needs and the academic situation. Adjustments remove barriers to equal participation.

SEAP acute circumstances

Serious short term circumstances eligible for SEAP support. Special Consideration may be more appropriate for most acute circumstances.

SEAP episodic circumstances

Episodic circumstances eligible for SEAP support, are not constant, but likely to cause reoccuring impact.

SEAP ongoing circumstances [SEAP]

Ongoing circumstances eligible for SEAP support which are likely to last longer than six months.

Student log in

Students of the University can access my.unimelb, and other services, using their username and password. A student who withdraws from their course, takes Leave of Absence, or fails to enrol, will not be able to manage their enrolment online, and should contact their Student Centre or Graduate School.

Student status

The status of student means you are currently enrolled in subjects at the University of Melbourne and therefore have access to University facilities and services. Student financial support and discounts depend on your maintaining a student status.

Student Visa conditions

Student Visa conditions are mandatory conditions which apply to international students in Australia under a Student Visa. They are set out in your Confirmation of Enrolment (CoE). For more information, see the government advice on Student Visa Conditions.

Study load

Study load refers to the number of Credit Points that a student is enrolled in for a half-year period. 100 points a year is the standard full study load. A study load of fewer than 37.5 credit points per half-year period is usually considered part time study by Centrelink. 

International students should check their Student Visa Conditions to see their Confirmation of Enrolment (CoE) about minimum study loads.

Study period

There are 4 standard study periods during the university academic year: Semester 1, Semester 2, Summer Semester and Year-Long. Subjects taught outside these standard study periods, such as intensives, are referred to as 'non-standard study period subjects'.

Study Plan

The online Study Plan displays your course structure.  It shows the subjects in which you are enrolled, your status in past subjects, advanced standing (credit), and helps you to plan your future enrolment.

Access your online Study Plan through my.unimelb on the Student admin tab, through the 'My enrolment (Enrolment)' link.

Subject availability

In the online Study Plan, subject availability shows when and where a subject is offered, such as, '2014, Semester 2, Southbank, On-campus'. Subject availability information is shown below the subject line on your Study Plan.

You can only enrol in a subject that is currently available. If there is no availability information (or if no drop-down menu displays underneath the subject line), this means the subject is not currently available.  

For information on subject availability, consult the University Handbook.

Subject code

Each subject has a unique code.The first four letters of a subject code indicate the area of study of the subject. The first number in the subject code indicates the year level of the subject. 1 - 6 are undergraduate subject levels. 7 - 9 are graduate study levels.

For example, ANCW20010 is an Ancient World second-year undergraduate subject. FNCE90005 is a Finance graduate subject.

For more information, see the ask.unimelb FAQ Subject Codes.

Subject status (including planned, enrolled, advanced standing, passed, failed)

In the online Study Plan, the subject status is displayed directly below the name of the subject or level in your Study Plan. For a full explanation of each status, follow the link.

  • Planned: a subject you have selected, but not enrolled in.
  • Enrolled: a subject which you have successfully enrolled in.
  • Advanced Standing: a subject for which you have been granted advanced standing (credit).
  • Passed: a subject which you have enrolled in and successfully completed.
  • Failed: a subject which you have enrolled in but failed.
Subject title

Each subject offered at the University has a title or name, as well as a subject code. Consult the entry in the University Handbook.

Subject withdrawal

Subject withdrawal cancels your enrolment in a subject. You withdraw to swap subjects, or to reduce your study load.

Withdraw before the census date to avoid financial liability for the subject. 

See the ask.unimelb FAQ for Subject/Course Change Deadlines

Subjects

Subjects are the individual units which make up a course. Most subjects are worth 12.5 credit points.

Supervisor

Supervisors of Graduate Researchers provide research guidance and are responsible for ensuring their graduate researchers meet the requirements of their degree.

Supplementary examination

Alternative assessment offered where failure will significantly impede a student’s progress in their course, or will prevent them completing the course. Supplementary examinations are usually only awarded to students who have scored within a specified marks range (such as 45-49%) in the original examination, and can usually only be marked to a maximum of 50%.

Support services

Support services include academic support, careers advice, counseling, the health service, disability support, housing and financial support.

For more information, see Student Services.

Supporting documentation

In the online Study Plan, supporting documentation may be requested for some applications. Include official documents to support your application, such as medical certificates, statutory declarations or other evidence.

Supporting information

In the online Study Plan, supporting information may be requested for some applications. Include official documents and/or personal notes to support your application.

Swap

In the online Study Plan, the 'swap' link selects an alternative subject from the list of options, for optional subjects with a status of 'Planned'.

The swap link will not display if the subject has a status of 'Enrolled'. To swap a currently enrolled subject, first withdraw from the enrolled subject. The subject will then have the status of 'Planned', and the 'swap' link will be displayed.

Swap before the last date for enrolment in that subject. 

Transcript

An academic transcript is complete record of all studies which a student has undertaken at the University. A copy is issued free of charge upon completion of a course. It can be purchased at any other time online.

See the list of what is included on your transcript.

Class Registration Waitlist

Some subjects allow students to register for a waitlist if a class is full. Students can only be registered for a class or a waitlist. For advice on waitlists, see the ask.unimelb FAQ.

Withdrawn (WD) grade

If a student withdraws from a subject after the census date, but before the final date for withdrawal from a subject, a WD is recorded on the academic transcript. It is not an academic penalty.

For more information, see Dates.

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